Secretary to the Senior Partner
We are looking for a traditional Secretary to support our Senior Partner, ensuring an excellent service is provided to clients and other team members with a particular emphasis on large scale property development work.
Are you our newest recruit? We are Howkins & Harrison. We’ve been supporting homeowners, landowners, landlords and tenants since 1888. We offer total property, land and estate services to residential, rural & commercial clients.
We have 7 high street offices, located in Rugby, Northampton, Lutterworth, Daventry, Atherstone, Ashby de la Zouch and Towcester. We also have an office in Henley In Arden and a London office, both allowing us to work closely with commuters and investors.
Our experienced team of estate agents, lettings agents, surveyors, planners, valuers and auctioneers help clients to achieve their property, land and business ambitions.
Our Senior Partner is based at our Rugby office, meaning his secretary will need to be based here too. We are looking for someone to work part time hours to suit the right candidate, to fit within our office hours of 8.30 – 5.30pm.
The role is diverse and will require experience in:
- General traditional secretarial work
- Audio/Copy typing of written and email correspondence, reports and documentation, with an eye for detail and good spelling and grammatical knowledge
- Diary management
- Call answering
- Written communications
The role will include a wide variety of activities and no two days will be the same. In brief summary, responsibilities will include:
- Maintaining the filing system including creating new files and maintain filing database electronically
- Management of databases
- Maintaining and updating contact details (with an understanding of GDPR or a willingness to learn)
- Answer telephone calls and communicating messages
- Producing reports and letters
- Arranging meetings both at the office and other locations
- Diary management
- To cover other duties within the Commercial team of which the Senior Partner is part
- Any other reasonable request made by the Senior Partner
Ideal secretary experience and skills include:
- RSA or equivalent in typewriting or word processing
- Audio typing
- Ability to manage several tasks and projects simultaneously
- Accuracy and an attention to detail
- Proof reading
- Good working knowledge of Microsoft packages (including Access)
- Able to prioritise workloads
- Excellent written and oral communication
- Able to show initiative and work on own as well as in a team
- Motivated and enthusiastic
- Ability to create reports and letters
- Sense of humour
Reference ID: JS/070122/RUGRURAL
Part-time hours: 20 per week
Expected start date: 14/02/2022
Job Types: Part-time, Permanent
To apply, please send your email and a covering note to: recruitment@howkinsandharrison.co.uk
